Leader information….
Rhian, dc@scouts-exeter.org.uk
NIGHTS AWAY & NAN forms:
Nights Away Notification & Approval (31st August 2023)
Please submit your Nights Away Notification (NAN) paper work (4 components) 14 days prior to your event. NANs submitted after deadline will not be approved.
Nights Away Notification (NAN) form. Please be aware if the latest version has not been used the NAN process will be rejected without review.
(A draft copy can be submitted to start this process confirming venue, date and Leader in Charge to gain an initial “ok” however a final version needs to be submitted within the 14 day deadline otherwise the event will not be given approval).
2. Event Programme and associated Risk Assessment (RA) for NA & sectional activities. (These can be a draft but please be aware the final version needs to be submitted within the 14 day deadline.)
3. Menu for event.
4. and if necessary 3rd Party insurance and RAs for activities being undertaken under external person/company management.
Once all collated Leader in Charge needs to email nightsaway@scouts-exeter.org.uk. The Nights Aways Advisor will then either approve or request further information/amendments. Upon approval ADC / GSL will be included in approved email.
Latest NA forms and useful links can be found at https://www.scouts.org.uk/volunteers/running-your-section/nights-away-and-camping/nights-away-permit-scheme/
If you are thinking about an international camp please drop an email to nightsaway@scouts-exeter.org.uk to start the discussion and plan the paperwork timeline to ensure a successful event.
And have you got the latest yellow and purple cards, download at
Any questions please email nightsaway@scouts-exeter.org.uk
Stephen Ball
RISK ASSESSMENTS - each section needs to do a RA for every activity.
If you are leaving your meeting place then you need a RA.
If you attending an activity put on by a third party then you need your own RA for the event AND the following information Public Liability Insurance Certificate, and the supplier own RA for staging the activity. These need to be approved before you can attend the event.
To assist where we can and save duplicating work for you, the following locations have been approved as of 13/11/22
Name Date RA etc PL £max PL Ins Expiry
TenPin Exeter 31/10/2022 Yes £25m 29/06/2023
Celtic Tossers 21/10/2022 Yes £5m 12/04/2023
Bowermans Cottage / Taw Bottom 19/10/2022 Yes £20m 01/01/2024
PGL Torquay 11/10/2022 Yes £20m 30/09/2023
Quay Climbing Centre 26/09/2022 Yes £5m TBC
Go-Ape Haldon 30/09/2022 Yes £10m 01/04/2023
Climbing Hanger Exeter 20/10/2022 Yes £5m 01/12/2023
Bear Trail Happy to provide for each individual booking
Haven Banks 04/11/2022 Yes £5m 31/07/2023
Street Motion 20/11/2022 Yes £5m 12/09/2023
Bear Feet 20/11/2022 No £5m 24/02/2023
Norman Lockyer 07/11/2022 No £5m 30/11/2023
Watcombe Scout Campsite 24/11/2022 Yes £5m 31/12/2023
Plymouth Aquarium 04/01/2023 Yes £5m 31/12/2023
Street Motion 20/011/2022 Yes £5m 12/09/2023
Topsham Pool 10/07/2023 Yes £2m 01/07/2023
Laser Tag, Poltimore 24/09/2023 Yes £5m not known
waiting full information from: Exeter Ski Centre, Huish Woods, Sidvale Campsite
Joint Activity Badge
Follow the link - Badge requirements
Follow the link -to order badges Badge request form